Skip to content
Contact / Inquiry →
Blog FAQ
DEEN
HWR Berlin Startup Incubator Berlin
01Home 02Your Path 03Our Offer 04Events 05Startups 06About us

Service

Blog Contact / Inquiry Sign in
Contact / Inquiry →
DEEN

CIC Facility Use AgreementYour workplace at CIC Berlin

A warm welcome to the HWR Startup Incubator (SIB) at CIC Berlin. Before you can use your free coworking spot, this agreement sets the ground rules across 12 sections: what you may use, what you are liable for, and how the relationship ends.

Sign nowThe twelve sections

What it is about

A free workplace, with clear rules for conduct, safety and data protection.

By signing, you receive free access to a workplace at CIC Berlin, Lohmühlenstraße 65: coworking, meeting rooms, high-speed internet, kitchen, community events. In return, clear rules apply for conduct, safety, and data protection. Below is a concise walkthrough of all 12 sections of the agreement.

ImportantThe summary below is for information only. Only the full contract text is legally binding. You receive it as a PDF by email after submitting, with every section in German and English.

How it works

  1. Read the summaryThe twelve sections in brief.
  2. Fill in the fieldsName, address and email address.
  3. Sign electronicallyWith mouse, finger or stylus. The PDF arrives by email.

The twelve sections

In brief, section by section.

  1. § 1

    Basis and Purpose

    HWR Berlin, in cooperation with CIC Berlin, provides you with a workplace to support you during the foundation or early phase of your company. The agreement ends automatically when you leave the program or are excluded under §3.

  2. § 2

    What You May Use

    For the duration of your funding, you get access to the CIC Berlin Start-up Center, Lohmühlenstraße 65, 12435 Berlin. Included:

    • Shared workspace and coworking areas
    • Meeting and conference rooms with AV technology
    • High-speed internet and IT infrastructure
    • Kitchen and community areas
    • Participation in community events and networking

    Register your own events in advance.

  3. § 3

    Who May Use It: Community Standards

    You and your founding team use the premises for your start-up activities. Team changes must be reported to HWR Berlin. The CIC Community Standards apply: polite and respectful conduct, constructive communication, professional conflict resolution.

    Any form of discrimination leads to exclusion from the community.

  4. § 4

    You Handle Your Own Registrations

    All registrations related to your activity (tax office, chamber of commerce, broadcasting fee authority, etc.) and the associated fees are your responsibility.

  5. § 5

    House Rules, Access & Conduct

    Access Card
    Card issued against acknowledgement of receipt. Sharing with non-members is prohibited. Loss or failure to return within 14 days of exit: EUR 20.00 replacement fee.
    Own Furniture
    Only with explicit consent of HWR Berlin.
    Calls & Music
    Phone calls only in phone booths or separate rooms. Music only through headphones.
    Clean Desk Policy
    Leave your workspace tidy at end of day. Confidential items in lockers, lock your screen.
  6. § 6

    Liability & Insurance

    By signing you confirm the proper condition of the premises and release HWR Berlin and CIC Berlin from third-party liability claims. Loss, mix-ups, damage to your belongings and personal injury are not covered by HWR/CIC.

    Your own private liability insurance is strongly recommended, especially when using laboratories. Upon company formation, a separate business liability policy may also become relevant.

  7. § 7

    Cost

    Workplace and internet flat rate are free of charge. Extraordinary cleaning due to special soiling is at your expense.

  8. § 8

    Laboratory Use: Separate Agreement Required

    All laboratory areas, workshops, and specialized facilities require prior instruction by HWR personnel and a separate laboratory usage agreement as a legally binding supplement. Booking via the central reservation system. No access without a valid laboratory agreement.

  9. § 9

    Termination and Returning Keys

    The agreement terminates automatically when you leave the project; no separate notice is needed. Cards and keys must be returned immediately; HWR Berlin will invoice replacement costs directly (see §5).

  10. § 10

    Data Protection & Intellectual Property

    Data processing is GDPR-compliant. Dispose of confidential documents using the security shredders, lock screens when away, store sensitive items securely.

    Respect for the patents, trademarks, and copyrights of other community members is mandatory. Unauthorized use of others’ concepts, designs, or business models may result in immediate exclusion.

  11. § 11

    Health, Safety, Security

    Emergencies
    Evacuation plans posted, first-aid kits and defibrillators throughout the building, 24/7 security service.
    Illness symptoms
    Please use home office options to protect the community.
    Access
    Personalized keycards only. Common areas under video surveillance. Store valuables in lockers/safes.
  12. § 12

    Final Provisions

    Severability
    Invalid provisions leave the rest of the agreement unaffected.
    Amendments
    Written form and consent of both parties. Community guidelines and house rules may be amended with 30 days’ notice.
    Jurisdiction
    Berlin.

Introduction: Please complete the following fields to confirm the Usage Agreement and secure your free-of-charge workplace at the Startup Incubator. After submitting, you will receive a copy of the full agreement via email.

Please read the summary of the key terms you are agreeing to.

  • Free of Charge: You are provided with a workplace and internet connection free of charge to support your start-up project.
  • Rules of Conduct: You agree to comply with the House Rules and Community Standards, to act respectfully towards others, and to follow a “Clean Desk Policy”.
  • Access Card: A replacement fee of EUR 20.00 is charged for a lost or unreturned access card after your project exit.
  • Termination: The agreement terminates automatically upon your exit from the funding program.

Please enter your contact details. This information will be used in the Usage Agreement.

Name

CONFIRMATION AND CONSENT

Final Confirmation: Yes, I have read and understood the summary of the Usage Agreement. I agree that by submitting this form, I am legally accepting the full Usage Agreement (which will be sent to me via email). Data Privacy Notice: Your data will be processed exclusively for the administration of your access and for contractual purposes in accordance with GDPR.

Clear Signature
Cookie Consent Banner by Real Cookie Banner